A part-time Administrative Assistant position is available at The Bridge to Life. CLICK HERE to print job description and requirements outlined below.
-Part-time position-28 hours a week. Hourly rate commensurate with experience and skills.
-Answer phones, check messages and emails. Monitor 24-hour hotline referrals and make sure individual is contacted immediately for counseling.
-Enter and balance all checks into database and verify/update donor information.
-Maintain updated mailing list(s) from database based on targeted marketing campaigns
-Provide non-judgmental, compassionate phone or on-site counseling offering appropriate referrals according to their needs. Provide self-administered pregnancy tests when necessary.
-Inform clients calling for material assistance what documents are needed as well as time and date they can receive items.
-Send referral packets to social workers or referral agencies and explain protocol for clients to receive assistance.
-Compose correspondence including daily "thank you" letters for monetary and in-kind donations.
-Accept donations to be used for material assistance program. Track organizations that hold special events (i.e. pasta dinner, baby shower) & volunteer “groups” working at the site including volunteer hours.
-Maintain agencies social media presence on Facebook, Twitter, Instagram and website.
-Query database and compile reports of donations and client data as requested by Executive Director or Board. Perform other duties as assigned by either.
-Prepare presentation materials when necessary (i.e. journal ads, etc.). Research special projects as assigned.
-Maintain office supply and equipment inventory.
-Must be committed to the Pro-Life mission.
-Minimum of three (3) years administrative experience required. Work in a non-profit environment a plus.
-Extensive working knowledge of Microsoft applications (Word, Excel, PowerPoint, etc.) required.
-Ability to exercise independent judgment and employ basic reasoning skills required.
-Typing 50 wpm and/or data entry skills required. Knowledge of contact (CRM) databases helpful.
-Ability to communicate effectively. -Must be clean and organized. Bi-Lingual a plus.